What You Know About Workshop Software And What You Don’t Know About Workshop Software

What do you know about Workshop software

Workshop software is an online management software that manages and controls the workshop effectively. The main features that a workshop software should have been

What You Know About Workshop Software And What You Don't Know About Workshop Software

1.Job cards

Job card management is an important feature of the workshop. Once the vehicle reaches the workshop for servicing or repair, the job card is filled which enables the mechanic to know what repairs are to be done on the vehicle. It also serves as a check on the mechanics to see if all the tasks are fulfilled.

2.Invoicing

After the completion of the repair and service work, an invoice is raised for the customer towards the payment done. The invoices can be prepared from the customised templates given in the software. The company logo can also be added to give a more professional look. The invoice template can also be designed based on the requirement of the owner. These invoices can be sent to the customer through Whatsapp/SMS rather than taking a print out and handing over. This saves both time and paper.

3.Customer approval

Certain repair work requires approval from the customer to proceed further. These approvals can be obtained from the customer through SMS/Whatsapp without disturbing the customer by making calls. He is also given the estimate of the repair or replacement work which helps him make the decision.

4.Mechanic Management

The job card feature helps to keep a check on the mechanics. The mechanics are assigned vehicles based on the appointments. Sometimes it may be required that two or more mechanics are needed to repair a particular vehicle. The mechanics can be assigned tasks only if the owner knows which mechanic is available and who has been assigned vehicles already.

5.Consumable Management

Almost all the workshops have a spare part store to facilitate easy availability of the spare parts. The inventory management is done effectively with the software.

6.Purchase management

Inventory is managed with the software, so the owner is aware of which parts have been sold and which are in stock. The owner can make a decision as to what purchase is to be made to replace the sold out parts.

7.Vehicle status alert

Once the vehicle is ready after the repair work, the customer is informed on the status of the vehicle. The customer can either request for delivery of the vehicle or collect the vehicle himself after the repair.

8.Document management

The information of the customer, past repair records, pictures of the vehicle, insurance copies etc is all the documents that are maintained in the software. Since it is cloud-based, all the information is stored in the cloud. When a customer revisits the workshop owner can refer the database and pull out records of previous repairs and any specific changes to the vehicle. Any data can be called back whenever required.

9.Mobile App

The most advantageous feature of the workshop software is the mobile App which allows the owner to access his business from anywhere. The mechanics, staff and the owner can access the software at the same time.

10.Accounting

A definitive point of any business is making profits. The receipts and payments are recorded using the accounting feature which helps the owner understand the true financial standing of his business.

What you don’t know about workshop software

The future of workshop software sees a lot more futuristic features added to the software.

The workshop software will have additional features whereby the software will check the health of the vehicle and inform the customer if any part is going to wear out and if it needs to be replaced. This proactive feature will avoid downtime and breakdowns of generally the commercial vehicles.

The next generation workshop software can help guide the mechanic at every step. Once the vehicle reaches the workshop, a picture of the worn-out part is taken. The software can immediately help the mechanic with the method of repair, the spare part to be replaced and the tools that the mechanic is supposed to use for the repair work.

The electronic job card is another splendid feature. As soon as the vehicle is brought for repair, a job card is filled. It accompanies the vehicle everywhere until its repair is complete. The job card can be ticked after every task is complete. The mechanic can use this job card to explain to the customer in detail as to what repair has been carried out on his vehicle. The owner can also ensure that all the tasks specified for the repair have been performed by the mechanics. The customer also gains confidence in the mechanic, that no unnecessary repair work was performed by the mechanics.

Conclusion

Workshop software can prove very advantageous to the workshop business. The business can be improved and profits can be increased. The owner focusses more on customer satisfaction as the operational activities are carried out by the software. Since the customer is satisfied he revisits the workshops and also refers his friends to the workshop thereby increasing the revenue.

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Never Underestimate The Influence Of Workshop Software

Workshop software is used to control and manage all the activities of the workshop. It is a single solution for all the workshop needs. The workshop software streamlines and automates all the operations of the workshop and helps the owner to concentrate on more important tasks like customer satisfaction and this, in turn, reflects on his business and he is able to increase his business and stay ahead in the competition

How does workshop software influence the business?

Improve scheduling

The workshop software helps in proper scheduling of the resources. The appointments for the repair and maintenance work can be scheduled properly. The owner can find out the number of appointments. The workshop might have a spare part shop associated with it. It is important to ensure that you are not running out of stock. Having more and unwanted stock can prove to be very costly. Understanding how the stock is used and replenished is facilitated by proper scheduling.

The following are the points to be maintained by proper scheduling

  1. Appointments
  2. Mechanic management
  3. Inventory management

Improve staff planning

People are the most important resource in the workshop. You need to have efficient technicians to run your business. Improving staff planning does not just imply that the staff present are efficient technicians. You also need to maintain standard procedures like keeping their leaves, providing commissions at the right time. This will ensure that the technicians stick to their job and also do their best. Proper scheduling of the machine ensures that all the mechanics are treated fair. There might be some cases where more than one mechanic needs to be assigned to a particular repair job. In these scenarios with proper scheduling, you can identify the mechanics to be appointed for the task.

Improved job card management

An accurate job starts with an accurate repair order. The mechanics can perform efficiently if they can understand what repair work is to be done to which vehicle. When creating job cards, you should also take steps to ensure that all the information required is easily available. If a technician is not able to easily view or understand job requirements, it could result in increased job times and costs, reduced compliance and much more.

Improve visibility

You need to have a solid overview of everything from service histories, maintenance schedules, parts inventory and warranty coverage through to workshop equipment, technicians (and their capabilities) and vehicles. assess how your processes could be improved. Time is money so the longer team members spend looking for items, the more costly jobs become. Once you understand where improvements could be made, you can take steps to fix problems and resolve issues.

How does software help to improve efficiency

Managing and monitoring workshop activities are made easier with the workshop software. The improved feature of maintenance schedules and technicians availability helps to increase workshop productivity. Moiboo software is one solution for all your workshop needs. All your operations can be streamlined and automated with this software.

Want to know more

Moiboo is a cloud-based workshop software that serves as a one-stop solution for all your automobile needs.

Since it is cloud-based the charges of costly hardware is eliminated. It has a lot of features which can help in improving your business and also optimising the efficiency by making the best use of the resources.

The features of the Moiboo software are

1.Job cards
2.Invoicing
3.Customer approval
4.Mechanic Management
5.Consumable Management
6.Purchase management
7.Vehicle status alert
8.Document management
9.Mobile App
10.Accounting

Job Cards

Raises job cards for every job you undertake. Helps in assigning vehicles to mechanics. Picture of vehicles can be assigned to the job card. Helps in planning and controlling consumables and create a checklist for the job.

Invoicing

Since Moiboo is cloud-based, the mechanics can view their jobs online. Upon completion of the job, the job completion status can be updated online. The invoice to customers can be sent to the customers immediately after the job is done. Invoices need not be printed, it can be sent to the customer through SMS/WhatsApp. This helps in saving time and paper.

Customer Approval

Approvals from the customers on the job can be obtained instantly. The mechanic need not wait for the approval from the customer or make annoying calls to him for approval.

Mechanic Management

Moiboo software provides job cards which enable vehicles to be assigned to the mechanics. They do not have to wait for the job to be assigned. Since it is cloud-based, the mechanic can check his job assigned in the system itself.

Vehicle Status Alert

The workshop owner can update the status of the vehicle to the customer through SMS/WhatsApp using automotive workshop software.

It is easy for the customer to know if he can come and pick the vehicle after repairs.

Consumables Management

Moiboo software helps in saving wastage of Inventory. Pre-fix the required consumables for every job and Print Store Request.

Purchase Management

Make informed purchases based on what is selling. Helps you reduce non-moving stock purchase.

Document Management

Attach pictures, Insurance and other documents to every invoice on the cloud. Never miss a document again.

Mobile App

Be updated of the work being done on your mobile app. Helps you control your business from anywhere.

Commission Calculation

Calculate commissions for mechanics automatically with pre-defined details. Save time at the month-end.

Accounting

Create vouchers for payments and expenses. See the Profitability of Business.

Pricing

PLAN A → $1,800 → Invoicing, Accounting, GST

PLAN B → $2,700 → Invoicing, Accounting, GST, Inventory

PLAN C → $3,600 → Invoicing, Accounting, GST, Inventory, Job card, Customer approval, Mechanic Checklist, Stores request, Commission Report

Conclusion

Automate your Business, Connect all your branches and Control it from anywhere, anytime using the Moiboo workshop software.

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7 reasons why you should invest in workshop software

7 reasons why you should invest in workshop software

A workshop is a place where your vehicles are repaired or maintained. Automobile shops can be independently owned by an individual. There are also workshops which are specialized in particular fields and brands of vehicles. You also have the online workshops which provide doorstep servicing of your vehicle.

Why is workshop software needed?

Workshop software is needed to manage the operations of a workshop which could be automobile workshops, truck workshops, machinery or equipment etc. Workshop software helps in making the most of your business without getting into complicated and expensive software systems.

What are the features needed in a workshop software

  1. Job cards
  2. Invoicing
  3. Customer approval
  4. Mechanic Management
  5. Vehicle status alert
  6. Consumable management
  7. Purchase management
  8. Document management
  9. Mobile App

Moiboo is a workshop software that satisfies all the needs of the workshop. It is a cloud-based solution which manages all the day to day activities of the workshop.

Benefits of using Moiboo Workshop software

The main task in a workshop is the booking of appointments for services. The customer can book his appointment online and the workshop owner can also find out how many appointments he has received for servicing and repairs.

workshop software

With the identification of appointments, the workshop owner is in a position to assign work to his mechanics. The job card feature enables the owner to delegate work to his mechanics. There might be cases where the need for more than one mechanic arises. The owner should be in a position to allocate the mechanic who is available or one who specializes in the repair. The job card features also provide a checklist for the owner to analyse the work of the mechanic.

After the completion of the repair or servicing work invoice needs to be raised for the payment done by the customer. The software has inbuilt templates of invoices that can be used for the purpose. The invoices can also be customized based on the requirement of the business. There is no paperwork involved as the invoices are delivered to the customer through SMS/Emails or Whatsapp.

During unexpected scenarios, there might be a situation wherein the customer approval for the replacement of a part is required. The customer can be sent an estimate with the charges that he might incur for the replacement and helps him decide if the mechanic can go ahead with the repair work or not.

The CRM feature in the software helps to maintain the customer information, his past history and other references to the customer. Basically the software has a good document management system whereby all the details related to the customer and the vehicle are maintained in one place. The details can be called for at any point in time when required. There are some details which are captured in the database and the same can be prefilled while preparing the invoices. This gives a more professional feel to the invoices.

Some of the workshops also manage a spare part shop. This helps in getting the replaced parts easily. The customer or the mechanic need not run around to obtain the spare part. The spare part inventory is maintained effectively using the software. The items that are sold out and those which are available are easily identified. This ensures that there is no wastage of inventory and the purchases can also be planned accordingly.

Once the vehicle is repaired the customer can be notified over an SMS/Whatsapp message that his vehicle is ready to be delivered. The customer can then come and collect his vehicle. Similarly, the due dates for service maintenance and insurance due dates are maintained in the software. The owner is then reminded of the due dates as and when it arises.

All mechanics work for a commission. The owner needs to calculate the commission of the mechanics every month. These commission calculations can be done automatically with the software.

The workshop owner will have to keep a track of his expenses and payments, the software helps in maintaining the expenses and recording the cash payments. This helps in knowing the actual cash position of the business. The owner can then analyse and plan his expenses.

The mobile App feature in the software helps to manage the business from anywhere. All the mechanics, employees and staff can access the software at the same time.

Moiboo workshop software helps in managing the workshop from customer update to invoice creation and payment tracking. Only if the customer is happy will the references increase.

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5 Facts That Nobody Told You About Car Rental Business Software

Car rental business is one of the successful businesses in Singapore. Car rental business software is a complete ERP solution that monitors the front office and back-office operations of the car rental business. Using the car rental business software the activities like rental bookings, digital agreements, invoicing, vehicle and customer management and accounting etc can be performed in one place. Car rental software helps you to accept online reservations and manage your fleet from a single software. With the customised software the customer will be able to get the exact quotes, the desired The vehicle and its availability from the website.

Features of a car rental business software

  • Recurring invoices
  • Invoicing
  • Vehicle management
  • Document management
  • Vendor Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management

Advantages of using Car rental business software

Car rental business software helps in making the reservations at one click. The customer is able to choose the desired vehicle based on his requirement and also choose the time it is needed. He can easily check if the vehicle is available at the time he desires and makes the reservations. It also helps the rental owner manage the bookings. He can keep a check on when there is a complete reserved day and it is ensured that only vehicles that are available for booking are booked. This avoids confusion

The software integrates itself with the payment gateways through which payment for the rides can be made online without any issues. The customer need not visit the business place to make his payment. He can do it online

The software has features that help in keeping the vehicles well maintained. Car rental companies need to have vehicles well maintained so that the customer who is taking the vehicle on rent does not have any problem with his transit. The due dates and insurance dates are added in the software and the owner can be reminded of these due dates as and when they are due.

Car rental business software has a powerful reporting tool. The reports can be used to make important management decisions. The reports can be saved and reused at any time.

The software is a complete ERP system that will be able to manage, book, invoice and perform all functions all from one place.

Fleet is the inventory here and the rental owner needs to maintain his inventory well to increase his business and earn profits. Accounting of expenses, regular maintenance, repairs, inspections and garage inventory are blended together to give you accurate expense on a vehicle, model, group or station level. If historical data can be retrieved the customer’s needs can be easily met and in the case of repetitive customers it is easy to prepare recurring invoices.

Car rental software is mandatory for car rental business. If you need good management, financial reporting software

How to choose the right car rental business software

The software that you choose should have a good reservation system. Customers should be able to make bookings online from the comfort of your living rooms.

There should be a good tracking system so that the owner knows where his vehicle is going or how the employees are making use of the vehicle.

Settle for a system which is effective at your ideal customer number figure to avoid mix-ups about vehicle availability once your business attains that level.

Make sure the system is easy to navigate lest your users get confused while trying to, say, book a car. Give preference to those that are easy to use not only for customers but also for you, the business owner. Those that accomplish communication, billing, and booking in a few steps are even better.

Benefits of car rental business software

The effective use of the software helps to reduce operational costs. It provides a very affordable means of running a car rental business.

The software not only reports on the efficiency of the vehicles but also reminds you about your scheduled automobile maintenance

It gives you a head start in the otherwise stiff competition

Conclusion

Car Rental Software details all the challenges that car rental business face. From the day to day operations to fleet management tracking the platform provides very many capabilities.

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How to choose car rental management software for your rental business?

Car Rental Management Software

Car rental business makes money by renting an automobile to those who need a means of transportation to travel from one place to another. The rental owner needs to keep the following things in mind to start his business. The first and foremost step is the business plan which helps in estimating the cost, the place and name of business etc. The car rental business involves fleet. Depending on his investment he needs to identify if he wants to buy the fleet himself or use fleets of others for a charge. The other cost involved would be driver charges.

Need for car rental management software

Car rental management software is needed to manage the bookings, for fleet management, invoicing, customer data management, drivers and mechanics commission calculations and finally for accounting. Car rental management software is a system that delivers all the functions needed to run the vehicle rental business.

Advantages of Car rental Management software

The most important task of a car rental business is managing the bookings. The customer should be able to easily book the appointments with the bookings app. He should be able to choose the desired vehicle at the desired time.

The customer data needs to be managed. There might be corporates who keep booking vehicles so the customer database needs to be updated so that the customer is not required to keep entering his data again and again.

The car rental management software helps the rental owner prepare recurring invoices for repeated customers. The due dates can be sent as reminders to the customers when the payment and the vehicle are due.

The vehicles in a car rental need to be maintained well. To avoid any problems for the customers during their rental period the vehicles need to be properly maintained. The due dates of the maintenance can be easily set in the software and reminded when it is due.

After every rental transactions invoice needs to be raised. There are certain fields that can be prefilled and this helps in saving time and the customised templates of the invoices add a more professional look to the invoices.

The fleet management app in the software gives the information on which vehicle is available for further renting and which one is already let out. Basically, the arrival and departure of the vehicle is available in the dashboard of the software

Rental business involves drivers. You need drivers to ride your vehicles. The payment to the drivers and their commission calculation can be easily done with the help of the software.

In the case of corporates, there needs to be an agreement between the owner and the lessee. These agreements can be prepared digitally to avoid paperwork.

Documents pertaining to the contract can be easily maintained on the cloud. This saves space and manual labour that is involved in maintaining the paperwork and also no document gets lost or misplaced.

The ultimate aim of any business is to know if the business is doing well. The owner needs to know his true cash position to plan further business activities. The financial position of the business can be easily found out using the software.

Features of car rental management software

  • Recurring invoices
  • Vendor management
  • Document Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management
  • Invoicing
  • Vehicle Management

Why choose Moiboo software

Moiboo software helps in running the car rental business effectively. All the employees and staff of the business can access the software at the same time. It has an automated billing facility which ensures that no due dates are missed. Since the software is cloud-based there is no necessity for spending on expensive hardware. Doorstep training and support are available. Moiboo is easy to use and affordable software.

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