How to manage the rental business with car rental management software

car rental management software

Why do you need car rental management software?

Car rental management software helps in managing the car rental business in real-time. It helps both the operator and the customers who use the software to book their appointments and also manage their fleet.

Advantages of Car rental management software

Car rental management software not only helps in making online bookings but also gives information on the vehicles, service tracking, customer management, invoicing and integration with other interfaces, etc.

The admin staff needs to spend less time on daily activities and focus on activities that really matter.

The Fleet management feature helps the rental owner to keep a track of the service due dates, the arrival, and departure of vehicles. The fleet management feature helps the rental owner to know which vehicle has gone for rent and which is available for rent.

The software also helps to keep the vehicles well maintained. This ensures that there is no breakdown when the customer takes the car for rentals.  It reduces maintenance costs and also increases fleet utilization.

The staff are able to respond quickly to customer requests and since most of the activities are done online it makes the customer happy and he keeps coming to the same rental agency.

The software also helps in invoicing and billing, the invoices are created from the templates in the software to give a more professional look to the business.

The receipts and payments to the business are easily entered in the software and the reports generated show the true financial position of the business which helps the rental owner in making important investment decisions.

How to choose the software? 

A software that has all the features that are required to run the rental agency under one platform is required. Moiboo software is an online cloud-based car rental management software that helps the rental agency manage all its activities in one solution.

Features that benefit the rental agency

Rentals can be long term or short term. Long term rentals are usually opted by Corporates. These involve agreements that can be prepared digitally and also recurring invoices can be raised with reminders to remind on the due dates.

Fleet management can be easily done using the fleet feature, the in and out details of the fleet are recorded which helps the rental owner to easily plan.

The bookings for the rentals can be made online from the list available on the website with prices.

All the documents related to the vehicle and the rental can be maintained at the same place and data can be retrieved anytime required.

The receipts and payments to the rental agency are recorded using the accounting feature in the software.

Features in a Nutshell

  • Recurring invoices
  • Invoicing
  • Document management
  • Mobile App
  • Accounting
  • Fleet management
  • Vehicle management
  • Vendor management


Moiboo software is a cloud-based software so the cost of expensive hardware is avoided. The Mobile App feature in the software helps the rental owner to manage the business from anywhere.

For more details: Moiboo Software

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The success of a rental business with car rental management software

The success of a rental business with car rental management software

Car rental management software provides the rental business with tools that help with the operations of the business.

What functions should the car rental management have?

  •              Inventory Management of Vehicles
  •              Vehicle maintenance at regular intervals
  •              Licensing, registration, MOT and tax
  •              Vehicle insurance including due dates and restrictions
  •              Cost management and analysis
  •              Vehicle disposal
  •              Driver license management, including special provisions
  •              Booking system for pool vehicles
  •              Accidents and fines, plus apportioning costs to drivers
  •              Telemetric
  •              Route planning
  •              Logbooks and work time
  •              Alerts

Advantages of using car rental management software

  • Control over drivers and vehicles
  • Less time spent on tracking the vehicles
  • Prevent delivery delays
  • Excellent reporting facility
  • Prevent unauthorized use of vehicles
  • Good customer support
  • Lessens the maintenance costs
  • Tracks vehicle maintenance
  • Payment due dates and follow-ups

Benefits of a car rental management software

Time management

Saves time on administering the drivers and mechanics. With the GPS tracking facility, the customer can identify where the vehicle is and the driver can locate the customers. All data related to maintenance, fuel and transport are monitored. All the manual tasks are automated hence it eventually saves time.

Vehicle management

Rental vehicles need to be maintained well to avoid downtime or breakdowns. The software has reminders which can be set for the maintenance dates and the rental owner is reminded when the dates are due.

Customer satisfaction

Since there are well-maintained vehicles and most of the manual tasks are automated the customer is satisfied that he does not have to wait long hours for service. A happy customer would always like to visit again and also refer new customers to the rental company.

Which software to Choose?

There is much software for rental business but there should be a software which not only maintains fleets but integrates with other operations like document management, Vehicle management, Billing and invoicing, Customer management and Accounting. Moiboo software has all the features in one platform. It is a software which is customized for your rental business.

Features of Moiboo software

  • Recurring invoices
  • Invoicing
  • Vehicle management
  • Document management
  • Vendor Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management


Car Rental Software is an answer to all the challenges faced by the rental agencies. From the day to day operations to fleet management tracking the platform provides very many capabilities.

for more details, please visit our website: Click here

Reachautoerp is a Car Rental Management Software provider in Singapore.

How Car Rental Management Software Is Going To Change Your Business Strategies

Need for Car rental management software

Car rental management software is required to manage the rentals, reservations, services, customer database, invoicing etc all at one place.

Features required in a car rental management software

  • Recurring invoices
  • Invoices
  • Vehicle management
  • Vendor management
  • Document management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management

Importance of Car rental management software

Rental business refers to leasing out your vehicles to someone for a charge. The vehicles can be either purchased by the rental owner or hired from others for a charge. Car rental can be for a day or for a period namely a week or even a month depending on the requirement of the customer. Longer periods are usually chosen by corporates.

The first and foremost step of car rental business is having a car rental management software. The customer needs to make a reservation for the vehicle he requires and for the stipulated period. The customer can choose from the list of vehicles on the website and decide. The software on booking confirms the reservation and sends the confirmation to the customer with the estimated price for the rental period.

Car rental management software also has the GPRS tracking facility which helps the customers identify the driver who would be driving the car and also track the driver. The driver, in turn, can track the customer’s location.

In the case of corporate or even daily bookings, it becomes necessary to keep the vehicle well maintained. The passengers should not face any problem while using the vehicle. There should not be any breakdowns which will unnecessarily disrupt the business of the rental agency. The software can set reminders for vehicle maintenance due dates and remind whenever these dates are due so that the agency can send the vehicle for its maintenance.

Car rental management software should also capture customer details. In the case of repetitive customers, it becomes irritating for the customer if he has to wait for long hours to get the basic data entered again and again. If the customer data is captured correctly the rental owner can just retrieve the customer data and fill in the necessary fields required.

Any previous transaction with the same customer can be retrieved. This helps in the making of recurring invoices.

The drivers need to be paid their compensation which is calculated easily with the software’s accounting feature which otherwise could have been very tedious during the month ends.

Rental agencies get their income on a daily basis from the daily rental booking and monthly from the corporate bookings. After every transaction an invoice needs to be raised, these invoices can be prepared from the templates available in the software or the invoices can be designed based on the requirement of the rental owner. The company logo can also be attached in the invoice. There are some fields which can be prefilled from the database already entered and retrieved while preparing the invoice, for example, the company name, registration number, date, invoice number etc can be retrieved and this gives a more professional look to the invoices.

Along with the above, the car rental booking system should also have features like document management wherein all the relevant documents pertaining to the rental transaction are stored. The accounting feature helps in maintaining and tracking and recording cash payments and receipts. No entries are missed and the manual errors are minimised. The rental owner is able to identify his true cash position and his financial standing in the business is easily identified.


Moiboo car rental management software helps in managing the bookings, handling customer database and sends alerts to the customers through SMS/Emails. The main details that should be accurate in the rental software are the maintenance of accurate postal codes. Moiboo software is a very easy and user-friendly software which even a lame person can use. The software should be able to help in the various facilities offered by rental agencies like short term rentals, long term rentals, various types of insurance and towing services.

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How You Can Own Car Rental Management Software with Lower Cost

Car rental management software has come as a big help to the rental agencies. It gives the a successful system to handle the business activities of the rental business. The car rental business needs a strong online booking system to meet the specific needs of the car rental business. The customer can make his reservations using the online booking system and choose the vehicle of his choice from the website at the desired time.

Car rental management software

Car rental companies usually offer services like daily rentals or long term rentals for corporate companies and towing services. IN the case of long term rentals, it is possible that the same customer approaches the agency. In this case of corporate bookings, the rentals need to be renewed When the services are renewed, recurring invoices are raised on the customer.

In the competitive business scenarios the car rental agency would look for approaches that will help in increasing their customers and also reduce the cost. The car rental management software answers both the needs.  There will be lot of customers throughout who would like to make their bookings. The software helps in this issue. The customers can book the vehicle of their choice from the online booking feature. The online booking feature is customised in such a way that it displays only vehicles that are available at the time of booking.

Importance of Car rental Management software

  1. The software should be convenient to use both for the rental agency and the customers. The customers should find the website features easy to use.  The customer should easily find out what he wants and also be able to block his choice of vehicle at the required time without any problems.
  2. Only authenticated users should access the website. The integration is made with secured payment gateways so the customer data is secure.
  3. The vehicles in the rental business should be maintained well. The customer should not have any breakdown vehicle issues when he takes it on rent. The software has reminders set in the software which helps to keep the vehicle properly maintained as the service due dates are not missed.
  4. The tracking system of the software is very strong, the customer is able to track the drivers location and the whereabouts of the vehicle and the driver in turn is able to find out the location of the customer.
  5. All the data pertaining to the transaction like vehicle details and documents, Insurance documents, agreements for the rent etc can be stored together in one place.
  6. The software helps in maintaining the receipts and payments and gives the accurate financial position of the agency.
  7. The dashboard feature of the software helps to know the vehicles that have been leased out and those which are available for rent.
  8. Inventory management becomes difficult as business grows. It cannot be done manually the inventory management feature helps to manage the fleet effectively.
  9. Drivers are required in the case of rented vehicles. The GPS tracking facility helps to know where the drivers are and the expected time to reach the customer.
  10. In the car rental business the communication between the driver and the passenger is very important. Communication facilitates order confirmation and also timely arrival of the vehicles.
  11. The mobile application helps the users access the application from anywhere easily.

MOiboo car rental management software is an online cloud based software which integrates all the activities of the rental business and helps the business to grow.Car rental software helps in handling the bookings, managing the customers and sending alerts to customers through SMS.

The features of the Moiboo car rental software are

  • Recurring invoices
  • Invoices
  • Vehicle management
  • Vendor management
  • Document management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet management


PLAN A → $1,800 → Invoicing, Accounting, GST

PLAN B → $2,700 → Invoicing, Accounting, GST, Enquiry Management, Driver Management

PLAN C → $3,600 → Invoicing, Accounting, GST, Enquiry Management ,Driver Management, Map rentals to booking, Profits per rentals


Moiboo is an online application for small and medium car rental agencies. All the rentals and service activities of the agency are maintained in one software thus saving time and cost.

for more details please visit our website: Click here

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