How to make your business successful with workshop software?

How to make your business successful with workshop software?

A workshop is a place where your vehicles are maintained and serviced. There needs to be efficient mechanics to run the workshop. They need to be qualified mechanics who are specialized in their field. The customers need to build a trust factor with the mechanics to keep coming to the same workshop again. This system will be used to your business successful with workshop software

Why should we have workshop software?

Workshop software is an online tool which has all the features related to the working of the workshop under one solution. It integrates with other software, for example, payment gateways which makes it easy for the customer to make online payments. The workshop software manages all the day to day activities of the workshop which enables the owner to focus more on the repair work rather than wasting his time on admin work.

How workshop software makes the business successful?

Workshop software helps focus more on customer satisfaction than on admin related tasks. This brings more customers to the workshop and increases the business. This is more profitable and business successful with workshop software

The main activity in the workshop is managing the appointments that come to the workshop. The owner can manage his appointments online using the workshop software. As soon as the vehicle enters the workshop, job card is created which helps in assigning tasks to the mechanics. The job card contains a list of activities that need to be performed on the vehicle. This ensures that the mechanic is assigned a vehicle and also that he performs all the activities required in the servicing of the vehicle.

If any part or major service needs to be done on the vehicle the mechanic needs to take approval from the customer. This approval can be obtained through phone or SMS without making disturbing and annoying calls to the customer. The customer also gets an estimate of the cost that he would incur for the repair.

The mechanic resources can be utilized effectively. The mechanic management feature ensures that all mechanics are assigned vehicles and also the job card acts as a checklist for the tasks completed by the mechanics.

Once the repair work is done an invoice is raised on the customer for the services rendered. These invoices can be prepared from the software using the templates which are already in the software or customize the invoices based on their requirement. The templates add a professional look to the invoices adding a prestige value to the workshop.

Most of the workshops run a spare part store alongside their workshop which makes it easier to avail the spare parts in the store. The mechanics or the customer need not run around looking for the spare parts. Also, the inventory management software helps to manage the stock of the spare parts. It ensures that there is no overbuying and that the stock is not wasted.

All the documents related to the workshop are stored in one place so the mechanic can retrieve the documents pertaining to the vehicle can be got from one place. This ensures that no documents are missed. Also, reminders can be set in for maintenance and service due dates. This ensures that no dates are missed.

Accounting feature helps in recording all the receipts and payments. This helps in finding out the true financial position of the business. It gives the right cash flow which helps in planning future expenses and investments.

How Moiboo software can help in making the business successful?

Moiboo software is an automated online software customized for the workshop business. It has all the features that are needed by a workshop under one solution. It is an affordable user-friendly software that suits the needs of the workshop.

Features of the Moiboo software

  • Job cards
  • Invoicing
  • Customer approval
  • Vehicle management
  • Mechanic Management
  • Vehicle status alert
  • Consumables management
  • Purchase management
  • Document management
  • Mobile App
  • Accounting


Already most of the workshops have moved towards digitalization. Having the right software can help in making the business successful. Also, the mobile App feature in the Moiboo software helps to access the business from anywhere and all the mechanics and owner can use the software at the same time.

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What You Know About Workshop Software And What You Don’t Know About Workshop Software

What do you know about Workshop software

Workshop software is an online management software that manages and controls the workshop effectively. The main features that a workshop software should have been

What You Know About Workshop Software And What You Don't Know About Workshop Software

1.Job cards

Job card management is an important feature of the workshop. Once the vehicle reaches the workshop for servicing or repair, the job card is filled which enables the mechanic to know what repairs are to be done on the vehicle. It also serves as a check on the mechanics to see if all the tasks are fulfilled.


After the completion of the repair and service work, an invoice is raised for the customer towards the payment done. The invoices can be prepared from the customised templates given in the software. The company logo can also be added to give a more professional look. The invoice template can also be designed based on the requirement of the owner. These invoices can be sent to the customer through Whatsapp/SMS rather than taking a print out and handing over. This saves both time and paper.

3.Customer approval

Certain repair work requires approval from the customer to proceed further. These approvals can be obtained from the customer through SMS/Whatsapp without disturbing the customer by making calls. He is also given the estimate of the repair or replacement work which helps him make the decision.

4.Mechanic Management

The job card feature helps to keep a check on the mechanics. The mechanics are assigned vehicles based on the appointments. Sometimes it may be required that two or more mechanics are needed to repair a particular vehicle. The mechanics can be assigned tasks only if the owner knows which mechanic is available and who has been assigned vehicles already.

5.Consumable Management

Almost all the workshops have a spare part store to facilitate easy availability of the spare parts. The inventory management is done effectively with the software.

6.Purchase management

Inventory is managed with the software, so the owner is aware of which parts have been sold and which are in stock. The owner can make a decision as to what purchase is to be made to replace the sold out parts.

7.Vehicle status alert

Once the vehicle is ready after the repair work, the customer is informed on the status of the vehicle. The customer can either request for delivery of the vehicle or collect the vehicle himself after the repair.

8.Document management

The information of the customer, past repair records, pictures of the vehicle, insurance copies etc is all the documents that are maintained in the software. Since it is cloud-based, all the information is stored in the cloud. When a customer revisits the workshop owner can refer the database and pull out records of previous repairs and any specific changes to the vehicle. Any data can be called back whenever required.

9.Mobile App

The most advantageous feature of the workshop software is the mobile App which allows the owner to access his business from anywhere. The mechanics, staff and the owner can access the software at the same time.


A definitive point of any business is making profits. The receipts and payments are recorded using the accounting feature which helps the owner understand the true financial standing of his business.

What you don’t know about workshop software

The future of workshop software sees a lot more futuristic features added to the software.

The workshop software will have additional features whereby the software will check the health of the vehicle and inform the customer if any part is going to wear out and if it needs to be replaced. This proactive feature will avoid downtime and breakdowns of generally the commercial vehicles.

The next generation workshop software can help guide the mechanic at every step. Once the vehicle reaches the workshop, a picture of the worn-out part is taken. The software can immediately help the mechanic with the method of repair, the spare part to be replaced and the tools that the mechanic is supposed to use for the repair work.

The electronic job card is another splendid feature. As soon as the vehicle is brought for repair, a job card is filled. It accompanies the vehicle everywhere until its repair is complete. The job card can be ticked after every task is complete. The mechanic can use this job card to explain to the customer in detail as to what repair has been carried out on his vehicle. The owner can also ensure that all the tasks specified for the repair have been performed by the mechanics. The customer also gains confidence in the mechanic, that no unnecessary repair work was performed by the mechanics.


Workshop software can prove very advantageous to the workshop business. The business can be improved and profits can be increased. The owner focusses more on customer satisfaction as the operational activities are carried out by the software. Since the customer is satisfied he revisits the workshops and also refers his friends to the workshop thereby increasing the revenue.

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Never Underestimate The Influence Of Workshop Software

Workshop software is used to control and manage all the activities of the workshop. It is a single solution for all the workshop needs. The workshop software streamlines and automates all the operations of the workshop and helps the owner to concentrate on more important tasks like customer satisfaction and this, in turn, reflects on his business and he is able to increase his business and stay ahead in the competition

How does workshop software influence the business?

Improve scheduling

The workshop software helps in proper scheduling of the resources. The appointments for the repair and maintenance work can be scheduled properly. The owner can find out the number of appointments. The workshop might have a spare part shop associated with it. It is important to ensure that you are not running out of stock. Having more and unwanted stock can prove to be very costly. Understanding how the stock is used and replenished is facilitated by proper scheduling.

The following are the points to be maintained by proper scheduling

  1. Appointments
  2. Mechanic management
  3. Inventory management

Improve staff planning

People are the most important resource in the workshop. You need to have efficient technicians to run your business. Improving staff planning does not just imply that the staff present are efficient technicians. You also need to maintain standard procedures like keeping their leaves, providing commissions at the right time. This will ensure that the technicians stick to their job and also do their best. Proper scheduling of the machine ensures that all the mechanics are treated fair. There might be some cases where more than one mechanic needs to be assigned to a particular repair job. In these scenarios with proper scheduling, you can identify the mechanics to be appointed for the task.

Improved job card management

An accurate job starts with an accurate repair order. The mechanics can perform efficiently if they can understand what repair work is to be done to which vehicle. When creating job cards, you should also take steps to ensure that all the information required is easily available. If a technician is not able to easily view or understand job requirements, it could result in increased job times and costs, reduced compliance and much more.

Improve visibility

You need to have a solid overview of everything from service histories, maintenance schedules, parts inventory and warranty coverage through to workshop equipment, technicians (and their capabilities) and vehicles. assess how your processes could be improved. Time is money so the longer team members spend looking for items, the more costly jobs become. Once you understand where improvements could be made, you can take steps to fix problems and resolve issues.

How does software help to improve efficiency

Managing and monitoring workshop activities are made easier with the workshop software. The improved feature of maintenance schedules and technicians availability helps to increase workshop productivity. Moiboo software is one solution for all your workshop needs. All your operations can be streamlined and automated with this software.

Want to know more

Moiboo is a cloud-based workshop software that serves as a one-stop solution for all your automobile needs.

Since it is cloud-based the charges of costly hardware is eliminated. It has a lot of features which can help in improving your business and also optimising the efficiency by making the best use of the resources.

The features of the Moiboo software are

1.Job cards
3.Customer approval
4.Mechanic Management
5.Consumable Management
6.Purchase management
7.Vehicle status alert
8.Document management
9.Mobile App

Job Cards

Raises job cards for every job you undertake. Helps in assigning vehicles to mechanics. Picture of vehicles can be assigned to the job card. Helps in planning and controlling consumables and create a checklist for the job.


Since Moiboo is cloud-based, the mechanics can view their jobs online. Upon completion of the job, the job completion status can be updated online. The invoice to customers can be sent to the customers immediately after the job is done. Invoices need not be printed, it can be sent to the customer through SMS/WhatsApp. This helps in saving time and paper.

Customer Approval

Approvals from the customers on the job can be obtained instantly. The mechanic need not wait for the approval from the customer or make annoying calls to him for approval.

Mechanic Management

Moiboo software provides job cards which enable vehicles to be assigned to the mechanics. They do not have to wait for the job to be assigned. Since it is cloud-based, the mechanic can check his job assigned in the system itself.

Vehicle Status Alert

The workshop owner can update the status of the vehicle to the customer through SMS/WhatsApp using automotive workshop software.

It is easy for the customer to know if he can come and pick the vehicle after repairs.

Consumables Management

Moiboo software helps in saving wastage of Inventory. Pre-fix the required consumables for every job and Print Store Request.

Purchase Management

Make informed purchases based on what is selling. Helps you reduce non-moving stock purchase.

Document Management

Attach pictures, Insurance and other documents to every invoice on the cloud. Never miss a document again.

Mobile App

Be updated of the work being done on your mobile app. Helps you control your business from anywhere.

Commission Calculation

Calculate commissions for mechanics automatically with pre-defined details. Save time at the month-end.


Create vouchers for payments and expenses. See the Profitability of Business.

Automate your Business, Connect all your branches and Control it from anywhere, anytime using the Moiboo workshop software.

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7 reasons why you should invest in workshop software

7 reasons why you should invest in workshop software

A workshop is a place where your vehicles are repaired or maintained. Automobile shops can be independently owned by an individual. There are also workshops which are specialized in particular fields and brands of vehicles. You also have the online workshops which provide doorstep servicing of your vehicle.

Why is workshop software needed?

Workshop software is needed to manage the operations of a workshop which could be automobile workshops, truck workshops, machinery or equipment etc. Workshop software helps in making the most of your business without getting into complicated and expensive software systems.

What are the features needed in a workshop software

  1. Job cards
  2. Invoicing
  3. Customer approval
  4. Mechanic Management
  5. Vehicle status alert
  6. Consumable management
  7. Purchase management
  8. Document management
  9. Mobile App

Moiboo is a workshop software that satisfies all the needs of the workshop. It is a cloud-based solution which manages all the day to day activities of the workshop.

Benefits of using Moiboo Workshop software

The main task in a workshop is the booking of appointments for services. The customer can book his appointment online and the workshop owner can also find out how many appointments he has received for servicing and repairs.

workshop software

With the identification of appointments, the workshop owner is in a position to assign work to his mechanics. The job card feature enables the owner to delegate work to his mechanics. There might be cases where the need for more than one mechanic arises. The owner should be in a position to allocate the mechanic who is available or one who specializes in the repair. The job card features also provide a checklist for the owner to analyse the work of the mechanic.

After the completion of the repair or servicing work invoice needs to be raised for the payment done by the customer. The software has inbuilt templates of invoices that can be used for the purpose. The invoices can also be customized based on the requirement of the business. There is no paperwork involved as the invoices are delivered to the customer through SMS/Emails or Whatsapp.

During unexpected scenarios, there might be a situation wherein the customer approval for the replacement of a part is required. The customer can be sent an estimate with the charges that he might incur for the replacement and helps him decide if the mechanic can go ahead with the repair work or not.

The CRM feature in the software helps to maintain the customer information, his past history and other references to the customer. Basically the software has a good document management system whereby all the details related to the customer and the vehicle are maintained in one place. The details can be called for at any point in time when required. There are some details which are captured in the database and the same can be prefilled while preparing the invoices. This gives a more professional feel to the invoices.

Some of the workshops also manage a spare part shop. This helps in getting the replaced parts easily. The customer or the mechanic need not run around to obtain the spare part. The spare part inventory is maintained effectively using the software. The items that are sold out and those which are available are easily identified. This ensures that there is no wastage of inventory and the purchases can also be planned accordingly.

Once the vehicle is repaired the customer can be notified over an SMS/Whatsapp message that his vehicle is ready to be delivered. The customer can then come and collect his vehicle. Similarly, the due dates for service maintenance and insurance due dates are maintained in the software. The owner is then reminded of the due dates as and when it arises.

All mechanics work for a commission. The owner needs to calculate the commission of the mechanics every month. These commission calculations can be done automatically with the software.

The workshop owner will have to keep a track of his expenses and payments, the software helps in maintaining the expenses and recording the cash payments. This helps in knowing the actual cash position of the business. The owner can then analyse and plan his expenses.

The mobile App feature in the software helps to manage the business from anywhere. All the mechanics, employees and staff can access the software at the same time.

Moiboo workshop software helps in managing the workshop from customer update to invoice creation and payment tracking. Only if the customer is happy will the references increase.

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