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Chapter 7 | Debit Notes

Now let us learn about debit notes and its usage.

Learning Objectives

  1. What a debit note is and when it is issued.

  2. How to prepare a debit note using Moiboo Software.

What is a Debit note? When is it issued?

In the course of business, many times we return the goods purchased from the supplier.

Debit notes are issued:

  1. For Purchase Returns

  2. To provide a upward revision of Invoices

  3. To account for shortages in delivery

Debit notes can be adjusted against current outstanding supplier bills or might be allowed to be set-off against future Bills.

Sometimes, it might be followed with a cash refund too.

How to prepare a debit note in Moiboo Software

  1. Show how to setup a debit note template.

  2. Explain how to map it to a particular accounting ledger.

  3. Show how to raise a debit note and print.

  4. Explain the following scenarios.

Adjusting the debit note against an existing bill

    To account for shortages in delivery

  1. Go to debit note under expense tab.

  2. Click on add debit note.

  3. Choose the vendor to whom you are raising an debit note. Moiboo will automatically populate the vendors details.

  4. Select Date.

  5. Select products details.

  6. Enable the checkbox to match expense. Moiboo automatically open and display all the Bill for that vendor. Make sure you adjust each of the bill which needs to adjusted.

  7. Click save.

Adjusting an Bill against a debit note - option Removed by product team

Making a refund payment against a debit note

  1. Go to debit note under expense tab

  2. Click on add debit note.

  3. Select vendor name and Date.

  4. Select products details.

  5. Enable the checkbox.Moiboo automatically open and display all the Bill for that vendor. Make sure you adjust each of the bill which needs to adjusted.

  6. Click save.

  7. Go to action button and click add receipt.

  8. Now payment page appears, add payment details.

  9. Click save

  10. Know credit note Status will change paid