How to manage the rental business with car rental management software

car rental management software

Why do you need car rental management software?

Car rental management software helps in managing the car rental business in real-time. It helps both the operator and the customers who use the software to book their appointments and also manage their fleet.

Advantages of Car rental management software

Car rental management software not only helps in making online bookings but also gives information on the vehicles, service tracking, customer management, invoicing and integration with other interfaces, etc.

The admin staff needs to spend less time on daily activities and focus on activities that really matter.

The Fleet management feature helps the rental owner to keep a track of the service due dates, the arrival, and departure of vehicles. The fleet management feature helps the rental owner to know which vehicle has gone for rent and which is available for rent.

The software also helps to keep the vehicles well maintained. This ensures that there is no breakdown when the customer takes the car for rentals.  It reduces maintenance costs and also increases fleet utilization.

The staff are able to respond quickly to customer requests and since most of the activities are done online it makes the customer happy and he keeps coming to the same rental agency.

The software also helps in invoicing and billing, the invoices are created from the templates in the software to give a more professional look to the business.

The receipts and payments to the business are easily entered in the software and the reports generated show the true financial position of the business which helps the rental owner in making important investment decisions.

How to choose the software? 

A software that has all the features that are required to run the rental agency under one platform is required. Moiboo software is an online cloud-based car rental management software that helps the rental agency manage all its activities in one solution.

Features that benefit the rental agency

Rentals can be long term or short term. Long term rentals are usually opted by Corporates. These involve agreements that can be prepared digitally and also recurring invoices can be raised with reminders to remind on the due dates.

Fleet management can be easily done using the fleet feature, the in and out details of the fleet are recorded which helps the rental owner to easily plan.

The bookings for the rentals can be made online from the list available on the website with prices.

All the documents related to the vehicle and the rental can be maintained at the same place and data can be retrieved anytime required.

The receipts and payments to the rental agency are recorded using the accounting feature in the software.

Features in a Nutshell

  • Recurring invoices
  • Invoicing
  • Document management
  • Mobile App
  • Accounting
  • Fleet management
  • Vehicle management
  • Vendor management


Moiboo software is a cloud-based software so the cost of expensive hardware is avoided. The Mobile App feature in the software helps the rental owner to manage the business from anywhere.

For more details: Moiboo Software

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Comparison of Top 5 Car rental management software

Need for Car rental management software

The management of car rental company requires skills, experience and a good understanding of the business. This is where the need for car rental management software arises. A good car rental software will help the car rental agency to manage its vehicles, manage the customers, online reservations etc.

Comparison of Top 5 Car rental management software

A good online car rental management software should have the following features;

  1. A good online booking system
  2. Fleet management feature
  3. Document management
  4. Fleet dashboard

Advantages of using a car rental management software

  1. Customers can make their bookings online, they can select the vehicle from the website and block the dates when the car is required
  2. The rental agency can identify the fleet that is available for rent and those which have already been let out from the fleet dashboard.
  3. The GPS facility helps the customer to know the whereabouts of the vehicle and the driver and the driver, in turn, can find the location of the customer
  4. Invoicing and Billing can be automated with the invoicing feature. This adds to the professional look of the invoices.
  5. The SMS reminder facility helps to remind on the pending payments.
  6. The reporting feature helps the management make important decisions for the business.
PRICE (SGD) 1800 – 5400   2300   2136
AMC (SGD) 20%   100%   100%
PRICE FOR UPGRADES FREE   chargeable chargeable chargeable
TECHNOLOGY CLOUD Cloud Cloud Cloud Cloud
TRAINING AT DOORSTEP Online Online Online At Doorstep
SUPPORT AT DOORSTEP Online No Online At Doorstep
ACCESSIBILITY ANY DEVICE Any device Any device Any device Any Device
Customer Relationship Management YES YEs Yes Yes No
Service Engineer Management YES No Yes No No
Inventory Tracking YES No yes No yes
SMS Plugin YES Yes yes No No
Sales Team Management YES No No No No
POS Billing YES No yes No No
Claims Management NO yes Yes No No
Bank Sync NO yes yes Yes No
Payroll NO Yes No Yes No
Mobile App YES No   No Yes
Job Sheet Management YES No No No No
Loyalty Management YES Yes yes No No
Barcoding YES Yes yes No No
Warehouse Management YES Yes Yes No No
Purchase Management YES yes yes Yes No
Document Management YES No No No No
Accounting YES No Yes No No
Digital Agreements YES No No No No
Consignment Sales YES No No yes No
Profit per Car YES No No yes No
Vehicle Management YES No Yes Yes Yes
Comission Calculation YES No YEs No No
Vendor Management YES No No No No
Consumable Management YES No No Yes No
Customer Approval YES No No No No
Vehicle Status Alert YES No No YEs Yes
Floor Credit Management YES No No No No
Bookings YES No No No Yes
WhatsappIntergration YES No No No No


The rental agency has much software to choose from but the software has to be customized for the rental business. All the features required by the rental company should be available on one platform.

Try for Free Demo Now: Click here

Related Software for car rentals.

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The success of a rental business with car rental management software

The success of a rental business with car rental management software

Car rental management software provides the rental business with tools that help with the operations of the business.

What functions should the car rental management have?

  •              Inventory Management of Vehicles
  •              Vehicle maintenance at regular intervals
  •              Licensing, registration, MOT and tax
  •              Vehicle insurance including due dates and restrictions
  •              Cost management and analysis
  •              Vehicle disposal
  •              Driver license management, including special provisions
  •              Booking system for pool vehicles
  •              Accidents and fines, plus apportioning costs to drivers
  •              Telemetric
  •              Route planning
  •              Logbooks and work time
  •              Alerts

Advantages of using car rental management software

  • Control over drivers and vehicles
  • Less time spent on tracking the vehicles
  • Prevent delivery delays
  • Excellent reporting facility
  • Prevent unauthorized use of vehicles
  • Good customer support
  • Lessens the maintenance costs
  • Tracks vehicle maintenance
  • Payment due dates and follow-ups

Benefits of a car rental management software

Time management

Saves time on administering the drivers and mechanics. With the GPS tracking facility, the customer can identify where the vehicle is and the driver can locate the customers. All data related to maintenance, fuel and transport are monitored. All the manual tasks are automated hence it eventually saves time.

Vehicle management

Rental vehicles need to be maintained well to avoid downtime or breakdowns. The software has reminders which can be set for the maintenance dates and the rental owner is reminded when the dates are due.

Customer satisfaction

Since there are well-maintained vehicles and most of the manual tasks are automated the customer is satisfied that he does not have to wait long hours for service. A happy customer would always like to visit again and also refer new customers to the rental company.

Which software to Choose?

There is much software for rental business but there should be a software which not only maintains fleets but integrates with other operations like document management, Vehicle management, Billing and invoicing, Customer management and Accounting. Moiboo software has all the features in one platform. It is a software which is customized for your rental business.

Features of Moiboo software

  • Recurring invoices
  • Invoicing
  • Vehicle management
  • Document management
  • Vendor Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management


Car Rental Software is an answer to all the challenges faced by the rental agencies. From the day to day operations to fleet management tracking the platform provides very many capabilities.

for more details, please visit our website: Click here

Reachautoerp is a Car Rental Management Software provider in Singapore.

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