What does the Automotive workshop management software do to your workshop business?

How does it benefit your business?

Automotive workshop management software

The automotive Workshop management software benefits the business by

  1. Saving money
  2. Saving time
  3. Concentrate more on customer service

What are the advantages of using the automotive workshop management software

Customer database management

The software helps to create, store and manage the customers and suppliers data. The data is updated in the database and can be retrieved at any time.

Vehicle management

The software helps to quickly enter the details of the vehicles that have come for repair. This helps in preparing job cards with ease. Also, next time when the customer revisits, any past records can be called for and it becomes easy for the mechanic to handle the vehicle and the customer.

Products

The workshops usually have spare parts shop along with their workshop. The inventory management feature lets you know which spare part is in stock, which has been sold out. This helps to plan the purchases.

Online application

The software is a cloud-based online software so there is no necessity to spend on costly hardware. No investment needs to be made on expensive hardware.

Support & Training

Support and training can be given online since the software is cloud-based.

Reports

The software can provide many customized reports which can help the owner in making important decisions for his business.

Accounting

The billing, invoicing, payment tracking activities are performed by the software. The payments and receipts are recorded and the software has reminders that can be set for payments that are going to be due.

How Moiboo software is the best choice

Moiboo is an advanced automotive workshop management software that helps the workshop owner to concentrate more on his repair and service work rather than spending time on day to day operational activities.

Moiboo software has features that are customized for the workshop business. The job cards can be managed which helps in assigning tasks to the mechanics and also ensures that the checklist for the job has been completed.

The mechanic management, document management, vehicle management, appointments management are all handled by the software.

The software helps to maintain a good rapport with the customers by sending them automatic reminders through SMS/ Emails for the due payments or service reminders. This creates faith and trust amongst the customers and makes sure they come back to your workshop only for service and also refer new customers to the workshop.

The Automotive workshop management software integrates all the features of various software into one platform. For example, the workshop owner might use one software for accounting and different software for job card and different for billing. The Moiboo software has all the features integrated into one software.

Paperwork is eradicated and streamlined integrated accounting software is introduced to prepare invoices.  The data prepared will be accurate and up to date and also gives a more professional look to the invoices. The Invoices can be sent to the customers through SMS/Emails/Whatsapp.

Moiboo software has a mobile App which helps the owner to access his business from his Mobile, Ipads or Tabs. The mechanics, accountants, owner and staff can all access the software at the same time.

Features in a nutshell

  • Job card
  • Invoicing
  • Customer approval
  • Mechanic management
  • Vehicle Management
  • Consumable management
  • Vehicle status alert
  • Mobile App
  • Purchase management
  • Document Management
  • Accounting

Conclusion

Moiboo software is a one-stop solution for all your workshop needs. It has all the features that are required to run the operations of the workshop smoothly.

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Why do we need an Automotive Shop Management software to make the repair shop successful?

Why should a repair shop have an automotive shop management software?

There are various activities that need to be performed in a workshop. The first and foremost challenge faced is the booking of appointments. The software helps in making the booking online which helps the workshop owner know how many vehicles have come into his workshop for repair and service.

Automotive shop Management software

Then the owner prepares a job card assigning the task to a mechanic and also listing down the service activities that are to be performed on the vehicle. This helps to assign the vehicles to the mechanic and also ensure that the tasks required for the service are performed.

Most of the mechanic shops have a spare part shop also with them so that the mechanics don’t have to run around searching for spare parts during repair. The inventory management feature of the software helps to maintain stock of the spare parts and also helps the owner to plan his purchases.

Sometimes for certain big repairs, there might be an approval required from the customer. The customer can be sent an SMS with the estimate of the repair work and also asking if they can proceed with the repair. This approval can be sent via SMS/Emails rather than making irritating calls to the customer.

The job card feature helps to keep the mechanics on the check. Vehicles are assigned to the mechanics and the job card serves as a checklist to ensure that tasks have been completed.

The software helps to manage the mechanics. There might be some tasks which require more than one mechanic to work on it. The software helps the owner to know who are the mechanics available for the repair work and also assign the vehicles based on the availability and specialization of the mechanics.

Then comes the vehicle status alert. This is a proactive method of letting the customer know the status of the vehicle. He can collect the vehicle once he gets the status update from the repair shop.

After the service is done an invoice needs to be raised on the customer for the services rendered. There are templates available in the software that can be used to prepare the invoice. The invoice template can also be customized to suit the needs of the business.

Mechanics work for a commission. Only if the mechanic’s data is managed well can the commission calculation be done properly. The software helps in the commission calculation easily every month.

Every business would like to know its true cash flow position and also if the business is making profits or not. The software helps in recording all the expenses and receipts which helps to know the true cash position and the financial standing in the business. This facilitates the repair shop owner to plan his expenses and plan future activities and investments.

For all the above reasons having an automotive shop management software is required.

Which is the best Automotive shop Management software?

Moiboo software is one of the best Automotive shop management software which is customized to serve the workshop business. It does all the activities from job card management, vehicle management, mechanic management, Invoicing, Inventory management and Accounting. IT might so happen that the owner might use different software for different purposes. For eg: He might use accounting software but also use different software for job card. In Moiboo software you have all the features of the workshop integrated into one software.

Features of the Moiboo software

  • Job card
  • Invoicing
  • Customer approval
  • Mechanic management
  • Vehicle Management
  • Consumable management
  • Vehicle status alert
  • Mobile App
  • Purchase management
  • Document Management
  • Accounting

Moiboo software has all the features that are needed to run the workshop effectively.

Conclusion

Only if a customer is happy and satisfied will refer new customers to your workshop and also come back to you for service. This becomes important to manage appointments, customers data, send invoices, track payments etc to maintain the smooth functioning of the workshop.

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How to make billing easy with Automotive Invoice software

What should the Invoicing software do for repair shops

Automotive invoice software is a managing tool for automobile business.

Automotive Invoice software

Provide estimates

The customers should get a clear break up of the service cost and also they should be informed on the cost of any replacements to be made to the parts in the vehicle.

Invoicing

The automotive invoice software gives your invoice a professional look and includes the details of your work. You can pick an invoice template from the software or build a custom invoice that fits your business.

Automatic Reminders

Follow up on an unpaid invoice can be done with the automatic reminders set in the software. The customer is reminded whenever his invoice gets due.

Payment gateways

The software is integrated with several payment gateways which makes it easy for the customer to do an online payment.

Multi-currency facility

The software should have a multi-currency facility which helps to bill the customers in the right currency for their location.

How does the automotive invoice software help the automobile business?

Whether the business is big or small the invoice software helps to reduce the paperwork and manual labour involved in performing the tasks. It allows the staff to focus more on the business than running after payments, reminders, payment dues or marketing. It is all done by the automotive invoice software

Automobile business needs to maintain a good rapport with its customers to grow the business and at the same time, it needs to maintain a good relationship with its mechanics for the smooth functioning of the business.

Another major task to be dealt with is the billing and invoicing. The right software needs to be implemented that offers invoice templates, tax and stock management options and also accounts management feature.

The automotive invoice software should be able to prepare estimates, take work orders, generate professional looking invoices etc. This makes the business simpler and smoother.

Which software to choose for the auto repair business?

Moiboo software is apt software for the rental business. It has all the features that are needed to run the operations of the rental business smoothly.

A mechanics job is mainly to fix mechanical issues and offer maintenance services, given that the time is valuable it becomes necessary to have a software that can help you focus more on your activities rather than focusing on invoicing, billing and other time-consuming activities.

Since most of the workshops have a spare part shop along with the repair shop. The workshop owner needs to know his revenue /expenses balances at all times to install the auto parts first and then claim it from the customer. This can be found out with the software.

Auto repairs are generally expensive so the customer will get the vehicle repaired first and then the customers pay on a later date. So you need to be able to track the due amounts to collect them fast. Automatic payment reminders can be set in the software and the owner can be reminded as and when the payment is due.

Invoices need to be raised for the services rendered. The software can help you prepare the invoices from the templates in the software or the owner can customize the invoices based on the requirement.  The invoices can also be prefilled from the information in the database. This gives a more professional look to the invoices.

Since the expenses are tracked and controlled the owner can make decisions regarding the expansion of the business. The invoices can be uploaded in the database this ensures that no purchase invoice is missed.

Custom reports can be obtained from the software. This gives the owner the exact cash flow and expenses to stay on top in the business.

The features of the software can be summarized as follows;

  • Recurring invoices
  • Invoices
  • Vehicle management
  • Vendor management
  • Document management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management

Conclusion

Moiboo is an easy to use crafter exclusively for the automobile business so that you can work fast and enjoy a beautiful work environment.

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What You Know About Workshop Software And What You Don’t Know About Workshop Software

What do you know about Workshop software

Workshop software is an online management software that manages and controls the workshop effectively. The main features that a workshop software should have been

What You Know About Workshop Software And What You Don't Know About Workshop Software

1.Job cards

Job card management is an important feature of the workshop. Once the vehicle reaches the workshop for servicing or repair, the job card is filled which enables the mechanic to know what repairs are to be done on the vehicle. It also serves as a check on the mechanics to see if all the tasks are fulfilled.

2.Invoicing

After the completion of the repair and service work, an invoice is raised for the customer towards the payment done. The invoices can be prepared from the customised templates given in the software. The company logo can also be added to give a more professional look. The invoice template can also be designed based on the requirement of the owner. These invoices can be sent to the customer through Whatsapp/SMS rather than taking a print out and handing over. This saves both time and paper.

3.Customer approval

Certain repair work requires approval from the customer to proceed further. These approvals can be obtained from the customer through SMS/Whatsapp without disturbing the customer by making calls. He is also given the estimate of the repair or replacement work which helps him make the decision.

4.Mechanic Management

The job card feature helps to keep a check on the mechanics. The mechanics are assigned vehicles based on the appointments. Sometimes it may be required that two or more mechanics are needed to repair a particular vehicle. The mechanics can be assigned tasks only if the owner knows which mechanic is available and who has been assigned vehicles already.

5.Consumable Management

Almost all the workshops have a spare part store to facilitate easy availability of the spare parts. The inventory management is done effectively with the software.

6.Purchase management

Inventory is managed with the software, so the owner is aware of which parts have been sold and which are in stock. The owner can make a decision as to what purchase is to be made to replace the sold out parts.

7.Vehicle status alert

Once the vehicle is ready after the repair work, the customer is informed on the status of the vehicle. The customer can either request for delivery of the vehicle or collect the vehicle himself after the repair.

8.Document management

The information of the customer, past repair records, pictures of the vehicle, insurance copies etc is all the documents that are maintained in the software. Since it is cloud-based, all the information is stored in the cloud. When a customer revisits the workshop owner can refer the database and pull out records of previous repairs and any specific changes to the vehicle. Any data can be called back whenever required.

9.Mobile App

The most advantageous feature of the workshop software is the mobile App which allows the owner to access his business from anywhere. The mechanics, staff and the owner can access the software at the same time.

10.Accounting

A definitive point of any business is making profits. The receipts and payments are recorded using the accounting feature which helps the owner understand the true financial standing of his business.

What you don’t know about workshop software

The future of workshop software sees a lot more futuristic features added to the software.

The workshop software will have additional features whereby the software will check the health of the vehicle and inform the customer if any part is going to wear out and if it needs to be replaced. This proactive feature will avoid downtime and breakdowns of generally the commercial vehicles.

The next generation workshop software can help guide the mechanic at every step. Once the vehicle reaches the workshop, a picture of the worn-out part is taken. The software can immediately help the mechanic with the method of repair, the spare part to be replaced and the tools that the mechanic is supposed to use for the repair work.

The electronic job card is another splendid feature. As soon as the vehicle is brought for repair, a job card is filled. It accompanies the vehicle everywhere until its repair is complete. The job card can be ticked after every task is complete. The mechanic can use this job card to explain to the customer in detail as to what repair has been carried out on his vehicle. The owner can also ensure that all the tasks specified for the repair have been performed by the mechanics. The customer also gains confidence in the mechanic, that no unnecessary repair work was performed by the mechanics.

Conclusion

Workshop software can prove very advantageous to the workshop business. The business can be improved and profits can be increased. The owner focusses more on customer satisfaction as the operational activities are carried out by the software. Since the customer is satisfied he revisits the workshops and also refers his friends to the workshop thereby increasing the revenue.

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Never Underestimate The Influence Of Workshop Software

Workshop software is used to control and manage all the activities of the workshop. It is a single solution for all the workshop needs. The workshop software streamlines and automates all the operations of the workshop and helps the owner to concentrate on more important tasks like customer satisfaction and this, in turn, reflects on his business and he is able to increase his business and stay ahead in the competition

How does workshop software influence the business?

Improve scheduling

The workshop software helps in proper scheduling of the resources. The appointments for the repair and maintenance work can be scheduled properly. The owner can find out the number of appointments. The workshop might have a spare part shop associated with it. It is important to ensure that you are not running out of stock. Having more and unwanted stock can prove to be very costly. Understanding how the stock is used and replenished is facilitated by proper scheduling.

The following are the points to be maintained by proper scheduling

  1. Appointments
  2. Mechanic management
  3. Inventory management

Improve staff planning

People are the most important resource in the workshop. You need to have efficient technicians to run your business. Improving staff planning does not just imply that the staff present are efficient technicians. You also need to maintain standard procedures like keeping their leaves, providing commissions at the right time. This will ensure that the technicians stick to their job and also do their best. Proper scheduling of the machine ensures that all the mechanics are treated fair. There might be some cases where more than one mechanic needs to be assigned to a particular repair job. In these scenarios with proper scheduling, you can identify the mechanics to be appointed for the task.

Improved job card management

An accurate job starts with an accurate repair order. The mechanics can perform efficiently if they can understand what repair work is to be done to which vehicle. When creating job cards, you should also take steps to ensure that all the information required is easily available. If a technician is not able to easily view or understand job requirements, it could result in increased job times and costs, reduced compliance and much more.

Improve visibility

You need to have a solid overview of everything from service histories, maintenance schedules, parts inventory and warranty coverage through to workshop equipment, technicians (and their capabilities) and vehicles. assess how your processes could be improved. Time is money so the longer team members spend looking for items, the more costly jobs become. Once you understand where improvements could be made, you can take steps to fix problems and resolve issues.

How does software help to improve efficiency

Managing and monitoring workshop activities are made easier with the workshop software. The improved feature of maintenance schedules and technicians availability helps to increase workshop productivity. Moiboo software is one solution for all your workshop needs. All your operations can be streamlined and automated with this software.

Want to know more

Moiboo is a cloud-based workshop software that serves as a one-stop solution for all your automobile needs.

Since it is cloud-based the charges of costly hardware is eliminated. It has a lot of features which can help in improving your business and also optimising the efficiency by making the best use of the resources.

The features of the Moiboo software are

1.Job cards
2.Invoicing
3.Customer approval
4.Mechanic Management
5.Consumable Management
6.Purchase management
7.Vehicle status alert
8.Document management
9.Mobile App
10.Accounting

Job Cards

Raises job cards for every job you undertake. Helps in assigning vehicles to mechanics. Picture of vehicles can be assigned to the job card. Helps in planning and controlling consumables and create a checklist for the job.

Invoicing

Since Moiboo is cloud-based, the mechanics can view their jobs online. Upon completion of the job, the job completion status can be updated online. The invoice to customers can be sent to the customers immediately after the job is done. Invoices need not be printed, it can be sent to the customer through SMS/WhatsApp. This helps in saving time and paper.

Customer Approval

Approvals from the customers on the job can be obtained instantly. The mechanic need not wait for the approval from the customer or make annoying calls to him for approval.

Mechanic Management

Moiboo software provides job cards which enable vehicles to be assigned to the mechanics. They do not have to wait for the job to be assigned. Since it is cloud-based, the mechanic can check his job assigned in the system itself.

Vehicle Status Alert

The workshop owner can update the status of the vehicle to the customer through SMS/WhatsApp using automotive workshop software.

It is easy for the customer to know if he can come and pick the vehicle after repairs.

Consumables Management

Moiboo software helps in saving wastage of Inventory. Pre-fix the required consumables for every job and Print Store Request.

Purchase Management

Make informed purchases based on what is selling. Helps you reduce non-moving stock purchase.

Document Management

Attach pictures, Insurance and other documents to every invoice on the cloud. Never miss a document again.

Mobile App

Be updated of the work being done on your mobile app. Helps you control your business from anywhere.

Commission Calculation

Calculate commissions for mechanics automatically with pre-defined details. Save time at the month-end.

Accounting

Create vouchers for payments and expenses. See the Profitability of Business.

Pricing

PLAN A → $1,800 → Invoicing, Accounting, GST

PLAN B → $2,700 → Invoicing, Accounting, GST, Inventory

PLAN C → $3,600 → Invoicing, Accounting, GST, Inventory, Job card, Customer approval, Mechanic Checklist, Stores request, Commission Report

Conclusion

Automate your Business, Connect all your branches and Control it from anywhere, anytime using the Moiboo workshop software.

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7 reasons why you should invest in workshop software

7 reasons why you should invest in workshop software

A workshop is a place where your vehicles are repaired or maintained. Automobile shops can be independently owned by an individual. There are also workshops which are specialized in particular fields and brands of vehicles. You also have the online workshops which provide doorstep servicing of your vehicle.

Why is workshop software needed?

Workshop software is needed to manage the operations of a workshop which could be automobile workshops, truck workshops, machinery or equipment etc. Workshop software helps in making the most of your business without getting into complicated and expensive software systems.

What are the features needed in a workshop software

  1. Job cards
  2. Invoicing
  3. Customer approval
  4. Mechanic Management
  5. Vehicle status alert
  6. Consumable management
  7. Purchase management
  8. Document management
  9. Mobile App

Moiboo is a workshop software that satisfies all the needs of the workshop. It is a cloud-based solution which manages all the day to day activities of the workshop.

Benefits of using Moiboo Workshop software

The main task in a workshop is the booking of appointments for services. The customer can book his appointment online and the workshop owner can also find out how many appointments he has received for servicing and repairs.

workshop software

With the identification of appointments, the workshop owner is in a position to assign work to his mechanics. The job card feature enables the owner to delegate work to his mechanics. There might be cases where the need for more than one mechanic arises. The owner should be in a position to allocate the mechanic who is available or one who specializes in the repair. The job card features also provide a checklist for the owner to analyse the work of the mechanic.

After the completion of the repair or servicing work invoice needs to be raised for the payment done by the customer. The software has inbuilt templates of invoices that can be used for the purpose. The invoices can also be customized based on the requirement of the business. There is no paperwork involved as the invoices are delivered to the customer through SMS/Emails or Whatsapp.

During unexpected scenarios, there might be a situation wherein the customer approval for the replacement of a part is required. The customer can be sent an estimate with the charges that he might incur for the replacement and helps him decide if the mechanic can go ahead with the repair work or not.

The CRM feature in the software helps to maintain the customer information, his past history and other references to the customer. Basically the software has a good document management system whereby all the details related to the customer and the vehicle are maintained in one place. The details can be called for at any point in time when required. There are some details which are captured in the database and the same can be prefilled while preparing the invoices. This gives a more professional feel to the invoices.

Some of the workshops also manage a spare part shop. This helps in getting the replaced parts easily. The customer or the mechanic need not run around to obtain the spare part. The spare part inventory is maintained effectively using the software. The items that are sold out and those which are available are easily identified. This ensures that there is no wastage of inventory and the purchases can also be planned accordingly.

Once the vehicle is repaired the customer can be notified over an SMS/Whatsapp message that his vehicle is ready to be delivered. The customer can then come and collect his vehicle. Similarly, the due dates for service maintenance and insurance due dates are maintained in the software. The owner is then reminded of the due dates as and when it arises.

All mechanics work for a commission. The owner needs to calculate the commission of the mechanics every month. These commission calculations can be done automatically with the software.

The workshop owner will have to keep a track of his expenses and payments, the software helps in maintaining the expenses and recording the cash payments. This helps in knowing the actual cash position of the business. The owner can then analyse and plan his expenses.

The mobile App feature in the software helps to manage the business from anywhere. All the mechanics, employees and staff can access the software at the same time.

Moiboo workshop software helps in managing the workshop from customer update to invoice creation and payment tracking. Only if the customer is happy will the references increase.

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