Car rental business makes money by renting an automobile to those who need a means of transportation to travel from one place to another. The rental owner needs to keep the following things in mind to start his business. The first and foremost step is the business plan which helps in estimating the cost, the place and name of business etc. The car rental business involves fleet. Depending on his investment he needs to identify if he wants to buy the fleet himself or use fleets of others for a charge. The other cost involved would be driver charges.
Need for car rental management software
Car rental management software is needed to manage the bookings, for fleet management, invoicing, customer data management, drivers and mechanics commission calculations and finally for accounting. Car rental management software is a system that delivers all the functions needed to run the vehicle rental business.
Advantages of Car rental Management software
The most important task of a car rental business is managing the bookings. The customer should be able to easily book the appointments with the bookings app. He should be able to choose the desired vehicle at the desired time.
The customer data needs to be managed. There might be corporates who keep booking vehicles so the customer database needs to be updated so that the customer is not required to keep entering his data again and again.
The car rental management software helps the rental owner prepare recurring invoices for repeated customers. The due dates can be sent as reminders to the customers when the payment and the vehicle are due.
The vehicles in a car rental need to be maintained well. To avoid any problems for the customers during their rental period the vehicles need to be properly maintained. The due dates of the maintenance can be easily set in the software and reminded when it is due.
After every rental transactions invoice needs to be raised. There are certain fields that can be prefilled and this helps in saving time and the customised templates of the invoices add a more professional look to the invoices.
The fleet management app in the software gives the information on which vehicle is available for further renting and which one is already let out. Basically, the arrival and departure of the vehicle is available in the dashboard of the software
Rental business involves drivers. You need drivers to ride your vehicles. The payment to the drivers and their commission calculation can be easily done with the help of the software.
In the case of corporates, there needs to be an agreement between the owner and the lessee. These agreements can be prepared digitally to avoid paperwork.
Documents pertaining to the contract can be easily maintained on the cloud. This saves space and manual labour that is involved in maintaining the paperwork and also no document gets lost or misplaced.
The ultimate aim of any business is to know if the business is doing well. The owner needs to know his true cash position to plan further business activities. The financial position of the business can be easily found out using the software.
Features of car rental management software
- Recurring invoices
- Vendor management
- Document Management
- Mobile App
- Digital agreement
- Fleet Management
- Vehicle Management
Why choose Moiboo software
Moiboo software helps in running the car rental business effectively. All the employees and staff of the business can access the software at the same time. It has an automated billing facility which ensures that no due dates are missed. Since the software is cloud-based there is no necessity for spending on expensive hardware. Doorstep training and support are available. Moiboo is easy to use and affordable software.
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