7 reasons why you should invest in workshop software

7 reasons why you should invest in workshop software

A workshop is a place where your vehicles are repaired or maintained. Automobile shops can be independently owned by an individual. There are also workshops which are specialized in particular fields and brands of vehicles. You also have the online workshops which provide doorstep servicing of your vehicle.

Why is workshop software needed?

Workshop software is needed to manage the operations of a workshop which could be automobile workshops, truck workshops, machinery or equipment etc. Workshop software helps in making the most of your business without getting into complicated and expensive software systems.

What are the features needed in a workshop software

  1. Job cards
  2. Invoicing
  3. Customer approval
  4. Mechanic Management
  5. Vehicle status alert
  6. Consumable management
  7. Purchase management
  8. Document management
  9. Mobile App

Moiboo is a workshop software that satisfies all the needs of the workshop. It is a cloud-based solution which manages all the day to day activities of the workshop.

Benefits of using Moiboo Workshop software

The main task in a workshop is the booking of appointments for services. The customer can book his appointment online and the workshop owner can also find out how many appointments he has received for servicing and repairs.

workshop software

With the identification of appointments, the workshop owner is in a position to assign work to his mechanics. The job card feature enables the owner to delegate work to his mechanics. There might be cases where the need for more than one mechanic arises. The owner should be in a position to allocate the mechanic who is available or one who specializes in the repair. The job card features also provide a checklist for the owner to analyse the work of the mechanic.

After the completion of the repair or servicing work invoice needs to be raised for the payment done by the customer. The software has inbuilt templates of invoices that can be used for the purpose. The invoices can also be customized based on the requirement of the business. There is no paperwork involved as the invoices are delivered to the customer through SMS/Emails or Whatsapp.

During unexpected scenarios, there might be a situation wherein the customer approval for the replacement of a part is required. The customer can be sent an estimate with the charges that he might incur for the replacement and helps him decide if the mechanic can go ahead with the repair work or not.

The CRM feature in the software helps to maintain the customer information, his past history and other references to the customer. Basically the software has a good document management system whereby all the details related to the customer and the vehicle are maintained in one place. The details can be called for at any point in time when required. There are some details which are captured in the database and the same can be prefilled while preparing the invoices. This gives a more professional feel to the invoices.

Some of the workshops also manage a spare part shop. This helps in getting the replaced parts easily. The customer or the mechanic need not run around to obtain the spare part. The spare part inventory is maintained effectively using the software. The items that are sold out and those which are available are easily identified. This ensures that there is no wastage of inventory and the purchases can also be planned accordingly.

Once the vehicle is repaired the customer can be notified over an SMS/Whatsapp message that his vehicle is ready to be delivered. The customer can then come and collect his vehicle. Similarly, the due dates for service maintenance and insurance due dates are maintained in the software. The owner is then reminded of the due dates as and when it arises.

All mechanics work for a commission. The owner needs to calculate the commission of the mechanics every month. These commission calculations can be done automatically with the software.

The workshop owner will have to keep a track of his expenses and payments, the software helps in maintaining the expenses and recording the cash payments. This helps in knowing the actual cash position of the business. The owner can then analyse and plan his expenses.

The mobile App feature in the software helps to manage the business from anywhere. All the mechanics, employees and staff can access the software at the same time.

Moiboo workshop software helps in managing the workshop from customer update to invoice creation and payment tracking. Only if the customer is happy will the references increase.

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5 Facts That Nobody Told You About Car Rental Business Software

Car rental business is one of the successful businesses in Singapore. Car rental business software is a complete ERP solution that monitors the front office and back-office operations of the car rental business. Using the car rental business software the activities like rental bookings, digital agreements, invoicing, vehicle and customer management and accounting etc can be performed in one place. Car rental software helps you to accept online reservations and manage your fleet from a single software. With the customised software the customer will be able to get the exact quotes, the desired The vehicle and its availability from the website.

Features of a car rental business software

  • Recurring invoices
  • Invoicing
  • Vehicle management
  • Document management
  • Vendor Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management

Advantages of using Car rental business software

Car rental business software helps in making the reservations at one click. The customer is able to choose the desired vehicle based on his requirement and also choose the time it is needed. He can easily check if the vehicle is available at the time he desires and makes the reservations. It also helps the rental owner manage the bookings. He can keep a check on when there is a complete reserved day and it is ensured that only vehicles that are available for booking are booked. This avoids confusion

The software integrates itself with the payment gateways through which payment for the rides can be made online without any issues. The customer need not visit the business place to make his payment. He can do it online

The software has features that help in keeping the vehicles well maintained. Car rental companies need to have vehicles well maintained so that the customer who is taking the vehicle on rent does not have any problem with his transit. The due dates and insurance dates are added in the software and the owner can be reminded of these due dates as and when they are due.

Car rental business software has a powerful reporting tool. The reports can be used to make important management decisions. The reports can be saved and reused at any time.

The software is a complete ERP system that will be able to manage, book, invoice and perform all functions all from one place.

Fleet is the inventory here and the rental owner needs to maintain his inventory well to increase his business and earn profits. Accounting of expenses, regular maintenance, repairs, inspections and garage inventory are blended together to give you accurate expense on a vehicle, model, group or station level. If historical data can be retrieved the customer’s needs can be easily met and in the case of repetitive customers it is easy to prepare recurring invoices.

Car rental software is mandatory for car rental business. If you need good management, financial reporting software

How to choose the right car rental business software

The software that you choose should have a good reservation system. Customers should be able to make bookings online from the comfort of your living rooms.

There should be a good tracking system so that the owner knows where his vehicle is going or how the employees are making use of the vehicle.

Settle for a system which is effective at your ideal customer number figure to avoid mix-ups about vehicle availability once your business attains that level.

Make sure the system is easy to navigate lest your users get confused while trying to, say, book a car. Give preference to those that are easy to use not only for customers but also for you, the business owner. Those that accomplish communication, billing, and booking in a few steps are even better.

Benefits of car rental business software

The effective use of the software helps to reduce operational costs. It provides a very affordable means of running a car rental business.

The software not only reports on the efficiency of the vehicles but also reminds you about your scheduled automobile maintenance

It gives you a head start in the otherwise stiff competition


Car Rental Software details all the challenges that car rental business face. From the day to day operations to fleet management tracking the platform provides very many capabilities.

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How to choose car rental management software for your rental business?

Car Rental Management Software

Car rental business makes money by renting an automobile to those who need a means of transportation to travel from one place to another. The rental owner needs to keep the following things in mind to start his business. The first and foremost step is the business plan which helps in estimating the cost, the place and name of business etc. The car rental business involves fleet. Depending on his investment he needs to identify if he wants to buy the fleet himself or use fleets of others for a charge. The other cost involved would be driver charges.

Need for car rental management software

Car rental management software is needed to manage the bookings, for fleet management, invoicing, customer data management, drivers and mechanics commission calculations and finally for accounting. Car rental management software is a system that delivers all the functions needed to run the vehicle rental business.

Advantages of Car rental Management software

The most important task of a car rental business is managing the bookings. The customer should be able to easily book the appointments with the bookings app. He should be able to choose the desired vehicle at the desired time.

The customer data needs to be managed. There might be corporates who keep booking vehicles so the customer database needs to be updated so that the customer is not required to keep entering his data again and again.

The car rental management software helps the rental owner prepare recurring invoices for repeated customers. The due dates can be sent as reminders to the customers when the payment and the vehicle are due.

The vehicles in a car rental need to be maintained well. To avoid any problems for the customers during their rental period the vehicles need to be properly maintained. The due dates of the maintenance can be easily set in the software and reminded when it is due.

After every rental transactions invoice needs to be raised. There are certain fields that can be prefilled and this helps in saving time and the customised templates of the invoices add a more professional look to the invoices.

The fleet management app in the software gives the information on which vehicle is available for further renting and which one is already let out. Basically, the arrival and departure of the vehicle is available in the dashboard of the software

Rental business involves drivers. You need drivers to ride your vehicles. The payment to the drivers and their commission calculation can be easily done with the help of the software.

In the case of corporates, there needs to be an agreement between the owner and the lessee. These agreements can be prepared digitally to avoid paperwork.

Documents pertaining to the contract can be easily maintained on the cloud. This saves space and manual labour that is involved in maintaining the paperwork and also no document gets lost or misplaced.

The ultimate aim of any business is to know if the business is doing well. The owner needs to know his true cash position to plan further business activities. The financial position of the business can be easily found out using the software.

Features of car rental management software

  • Recurring invoices
  • Vendor management
  • Document Management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management
  • Invoicing
  • Vehicle Management

Why choose Moiboo software

Moiboo software helps in running the car rental business effectively. All the employees and staff of the business can access the software at the same time. It has an automated billing facility which ensures that no due dates are missed. Since the software is cloud-based there is no necessity for spending on expensive hardware. Doorstep training and support are available. Moiboo is easy to use and affordable software.

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