Car rental management software


Need for Car rental management software

Car rental management software is required to manage the rentals, reservations, services, customer database, invoicing etc all at one place.

Features required in a car rental management software

  • Recurring invoices
  • Invoices
  • Vehicle management
  • Vendor management
  • Document management
  • Mobile App
  • Accounting
  • Digital agreement
  • Fleet Management

Importance of Car rental management software

Rental business refers to leasing out your vehicles to someone for a charge. The vehicles can be either purchased by the rental owner or hired from others for a charge. Car rental can be for a day or for a period namely a week or even a month depending on the requirement of the customer. Longer periods are usually chosen by corporates.

The first and foremost step of car rental business is having a car rental management software. The customer needs to make a reservation for the vehicle he requires and for the stipulated period. The customer can choose from the list of vehicles on the website and decide. The software on booking confirms the reservation and sends the confirmation to the customer with the estimated price for the rental period.

Car rental management software also has the GPRS tracking facility which helps the customers identify the driver who would be driving the car and also track the driver. The driver, in turn, can track the customer’s location.

In the case of corporate or even daily bookings, it becomes necessary to keep the vehicle well maintained. The passengers should not face any problem while using the vehicle. There should not be any breakdowns which will unnecessarily disrupt the business of the rental agency. The software can set reminders for vehicle maintenance due dates and remind whenever these dates are due so that the agency can send the vehicle for its maintenance.

Car rental management software should also capture customer details. In the case of repetitive customers, it becomes irritating for the customer if he has to wait for long hours to get the basic data entered again and again. If the customer data is captured correctly the rental owner can just retrieve the customer data and fill in the necessary fields required.

Any previous transaction with the same customer can be retrieved. This helps in the making of recurring invoices.

The drivers need to be paid their compensation which is calculated easily with the software’s accounting feature which otherwise could have been very tedious during the month ends.

Rental agencies get their income on a daily basis from the daily rental booking and monthly from the corporate bookings. After every transaction an invoice needs to be raised, these invoices can be prepared from the templates available in the software or the invoices can be designed based on the requirement of the rental owner. The company logo can also be attached in the invoice. There are some fields which can be prefilled from the database already entered and retrieved while preparing the invoice, for example, the company name, registration number, date, invoice number etc can be retrieved and this gives a more professional look to the invoices.

Along with the above, the car rental booking system should also have features like document management wherein all the relevant documents pertaining to the rental transaction are stored. The accounting feature helps in maintaining and tracking and recording cash payments and receipts. No entries are missed and the manual errors are minimised. The rental owner is able to identify his true cash position and his financial standing in the business is easily identified.


Moiboo car rental management software helps in managing the bookings, handling customer database and sends alerts to the customers through SMS/Emails. The main details that should be accurate in the rental software are the maintenance of accurate postal codes. Moiboo software is a very easy and user-friendly software which even a lame person can use. The software should be able to help in the various facilities offered by rental agencies like short term rentals, long term rentals, various types of insurance and towing services.

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